Some of our products and services, such as our searchable resume database and networking, enable third parties to see your personal information and to contact you. Profile information may be used for networking with other community members or may be visible to employers who are using Talentcloud.ai sites and applications.
Information you post in public areas of Talentcloud.ai sites or applications or place in the searchable resume database may be accessed, used, and stored by others around the world, including those in countries that might not have legislation that guarantees adequate protection of personal information as defined by your country of residence. While Talentcloud.ai takes measures to safeguard your information from unauthorized access or inappropriate use, Talentcloud.ai does not control these third parties and we are not responsible for their use of information you give to us. Accordingly, you should not post sensitive information, personality profiles, or any other information you would not want made public, to any Talentcloud.ai site or application.
We use data we have about you to determine whether you might be interested in the opportunities, products or services of a particular third party. We show you targeted ads on our sites or other sites with which we have a business relationship. These ads are targeted based on information we collect about you and information about you we acquire from third parties.
How We Protect and Handle Your Facial Recognition Data
As part of our identity verification process, we utilize FACEIO’s facial recognition services. The facial data involved in this process is managed under strict privacy and security protocols:
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- Face Data Retention: We do not retain facial data beyond the verification process. FACEIO’s recognition engine only stores encrypted facial hashes (biometric templates) instead of raw face data. These hashes are retained solely for the duration needed to complete authentication or enrollment.
- Face Data Storage Duration: Facial data is not kept indefinitely. It is only stored until the user deletes it or the specific purpose for its collection, such as authentication, has been fulfilled.
- Third-Party Access: FACEIO, as our third-party service provider, operates as a data processor for facial recognition. They do not store raw biometric data or have direct access to it. The facial hashes are encrypted and are not shared with any third party except when required by law.
- Data Sharing: We do not share facial data with external parties other than law enforcement agencies, and only when legally obligated. FACEIO adheres to the same strict policies, ensuring biometric data is neither sold nor leased.
How We Share Information
One of our primary purposes is to provide you with a platform to broadcast the information in your resume and profile widely in order to maximize your career opportunities. The information we gather may be shared within the Talentcloud.ai group of companies on a worldwide basis. We do not share information with third parties for their direct marketing purposes unless you affirmatively agree to such disclosure. We disclose your information as set forth below:
1. We share your information with third parties who help deliver our products and services to you. Examples include hosting our web servers, including resume database storage, analyzing data, providing marketing assistance, processing credit card payments, and providing customer service. These companies will have access to your personal information as necessary to perform their functions, but they may not use that data for any other purpose. We will remain responsible for any information shared in this way.
2. We may disclose information to third parties if you consent. For example:
(a) if you make your resume searchable, then all parties with access to our searchable resume database will have access to your resume;
(b) if you opt in to receive information about the opportunities, products, or services of third parties, we supply your contact information to those third parties so they may contact you;
(c) if you previously chose to receive newsletters, commercial e-mails or other communications from Talentcloud.ai or third parties, but subsequently change your mind, you may opt out in those emails or by editing your account profile as described above.
By applying to a job or providing your contact information to show interest in a job, you consent to the disclosure of your information to that employer.
We also share aggregated information (including location data) about Talentcloud.ai site visitors and application users with third parties to serve advertisements to you on our sites or other sites with which we have a business relationship. We may also aggregate data regarding job qualifications, schooling, age, experience level or other information relevant to the job search. This aggregated data does not identify users individually, and may be made available to employers or fellow job seekers or community members. If we create a co-branded site with another company, information will be retained by both companies and subject to the privacy policies of both companies which will be published on the co-branded sites.
3. We disclose information if legally required to do so, or at our discretion pursuant to a request from a governmental entity or if we believe in good faith after considering your privacy interests and other factors that such action is necessary to: (a) meet legal requirements or comply with legal process; (b) protect our rights or property or our affiliated companies; (c) prevent a crime or protect national security; or (d) protect the personal safety of users or the public.
4. We may disclose and transfer information to a third party who acquires any or all of Talentcloud.ai’s business units, whether such acquisition is by way of merger, consolidation or purchase of all or a substantial portion of our assets. In addition, in the event Talentcloud.ai becomes the subject of an insolvency proceeding, such information will be disposed of in a transaction approved by the court. You will be notified of the sale of all or a substantial portion of our business to a third party by email or through a prominent notice posted on the site.
An Important Note About Your Resume
When you create or post a resume, we store it in our searchable resume database in the United States. You may control the status of your resume by setting it to visible, limited, or private. Visible and limited resumes can be found by anyone with access to our resume database. We cannot control the retention, use or privacy of resumes that have been viewed or downloaded by others.
Private resumes will not be searchable in our resume database. You may still use your private resume to apply online to a job. If you do, your resume will be transferred to the relevant employer, who may retain a copy of your resume or distribute it to third parties.
We attempt to limit access to our searchable resume database to legitimate users such as paying employers, recruiters, hiring managers, headhunters and human resource professionals, but cannot guarantee that other parties will not gain access to this database. We cannot control the use made of resumes by third parties who access the resume database. Once your resume has been disclosed, Talentcloud.ai is not able to retrieve it from the third parties who accessed it.
You may remove your resume from our searchable database at any time. However anyone who viewed your resume may have kept a copy of it in their own files or databases. Accordingly, you should not put sensitive information, personality profiles, or other information you would not want made public, in your resume.
If you provide us with details of a reference, it is your responsibility to ensure that the person is aware that you have forwarded his/her details and has consented in writing for you to do so.
Resumes you give to us must not contain sensitive data relating to your (i) racial or ethnic origin (ii) political beliefs (iii) philosophical or religious beliefs (iv) membership of a trade union or political party (v) physical or mental health or biometric details or genetic makeup (vi) addictions, sexual life (vii) the commission of criminal offences or proceedings and associated penalties or fines, (viii) the commission of any unlawful or objectionable conduct and associated penalties, or (ix) any Social Security Number or national identification number. If your resume does contain this information, then you agree that it is at your own risk. We cannot control third parties’ access to such information from our searchable database.
How We Store Information
Because managing your career is a life-long process, we retain all the information we gather about you in an effort to make repeat use of our sites more efficient, practical and relevant until you change or remove your personal data as described below. You may access, review, correct, update, change or delete your profile or resume at any time. Log into your account, go to your profile or resume, and make the desired changes.
Access to or correction, update, or deletion of your personal information may be denied or limited by Talentcloud.ai if it would violate another person’s rights and/or as otherwise permitted by applicable law. If you wish to delete or close your account or account profile information altogether, please contact us. We will send you an email to confirm that your personal information has been deleted (save for an archival copy which is not accessible by you or third parties on the Internet). The archival copy is retained only for as long as needed for audit and record purposes. We will also keep logs and information that may relate to your activity on the site.
We will respond to information access requests without undue delay of receipt and in any event within 30 days. If we require additional time to provide access to your information, we will acknowledge receipt of your request within 30 days and promptly supplement our response within the time period required by applicable law.
If you are a job seeker with a public resume and have not logged onto Talentcloud.ai for an extended period, we may make your resume unsearchable. Separately, and regardless of your resume privacy setting, if you do not log into your account for a significant period of time, it will expire and be scheduled for deletion. Expired accounts are deleted on a periodic basis. Our current expiration period is approximately 36 months; we may extend or reduce this period in order to adjust to changing hiring patterns. If we change the period, we will update this notice. You will always receive an email from us before we delete your resume in this manner.
Security
